Wiki Spaces
Notion-style wikis and databases for your notes, your organization, and your projects
The challenge & our answer
The Problem
The knowledge that keeps work moving — SOPs, onboarding notes, meeting records, proposal libraries, partner contacts — ends up scattered across documents, drives, and inboxes. The structured side is worse: partner lists, grant pipelines, and activity trackers live in spreadsheets nobody trusts and nothing links to. New team members start from zero, the same questions get re-answered, and nobody knows which version is current. Generic doc tools either lock your knowledge into a silo or cost more than a small organization can justify.
The Solution
Wiki Spaces give you a fast, Notion-style writing surface — and Notion-style databases — right next to your network, organization, and projects. Write in a rich block editor, organize pages into a nested tree, and track structured records in databases you can view as a table, board, calendar, gallery, list, or timeline. The difference from a generic tool: a database row can link to a real project, milestone, evidence record, funder, or member on the platform, so your tracker stays connected to the work instead of drifting from it. A personal space comes with the Solo plan; organization and workspace spaces come with the Org plan — and everything works the same in the browser and in the desktop app.
Key Capabilities
Nested Pages & Page Tree
Organize knowledge into a hierarchy of pages and sub-pages with a drag-to-reorder tree. Give pages icons, nest them as deep as you need, and restructure as your knowledge grows — no rigid folders.
Notion-Style Block Editor
Write with rich blocks — headings, lists, tables, callouts, toggles, code, and embedded media. A slash menu and drag handles make composing and rearranging fast. Images and files attach directly to the page.
Notion-Style Databases
Track structured records — partners, grant pipelines, activities, contacts — in databases that live inside a space, standalone or embedded as a block in a page. Fifteen column types, including select, status, person, formula, rollup, and lookup.
Six Views of the Same Data
View any database as a table, board, calendar, gallery, list, or timeline. Each view keeps its own filters, sorting, and grouping, so the same records serve a status board, a deadline calendar, and a funder-facing table at once.
Relations to Real Platform Records
A relation column can point at another database — or at live platform records: projects, milestones, evidence, funders, and members. Rollups aggregate across those links (sum, average, count, earliest, latest), so a tracker reflects actual work instead of a stale copy of it.
Bring Your Notion With You
Migrate from Notion with your own integration token — a whole Notion space or hand-picked databases, with typed columns, select colors, and relations preserved. CSV and Excel import as well. Export IATI-shaped databases as IATI 2.03 XML.
Mentions, Backlinks & Embeds
Link pages and mention members inline. Every page shows what links back to it, so related knowledge connects automatically. Embed workspace content to keep a space and its project in sync.
Version History & Trash
Every edit is tracked — review past versions of a page and restore an earlier one. Deleted pages go to a recoverable trash, so nothing important is lost to an accidental change.
Full-Text Search
Search across every page in a space — titles and body — and jump straight to the result. Knowledge stays findable as the space grows from a handful of notes into a real reference.
Public Share Links
Generate a read-only public link for a page or an entire space. Share a handbook or resource set with partners, funders, or the public without giving them an account. Revocable at any time.
How It Works
Open a space
Start with your personal wiki space on the Solo plan, or create organization and workspace spaces on the Org plan. Each space is a fresh, blank wiki ready for its first page.
Write and structure
Add pages, compose with the block editor, and arrange them into a nested tree. Use the slash menu for headings, tables, callouts, and media. Give pages icons so the tree stays scannable.
Add a database for anything structured
Start from a template or a blank database, pick your columns, and switch between table, board, calendar, gallery, list, and timeline views. Migrate an existing Notion database or import a spreadsheet if the data already exists.
Connect the knowledge
Mention members and link related pages. Point database rows at real projects, milestones, evidence, funders, or members. Backlinks surface automatically, turning a pile of notes into a connected reference your team can navigate.
Collaborate and revise
Teammates with access edit the same space, in the browser or in the desktop app. Version history records every change, and trash recovers anything removed by mistake — so editing freely is safe.
Share when ready
Generate a read-only public link for a single page, a database, or the whole space and send it to partners, funders, or the public. Revoke the link whenever you want.
Ready to get started?
Free to join — see plans & pricing →Frequently asked questions
How are Wiki Spaces different from Notion or Google Docs?
Same familiar block-editor and database feel, but the spaces live next to your network, organization, and workspaces — so notes, mentions, and even database rows connect to the people, projects, and funders you already work with. A personal space is included with Solo and organization/workspace spaces with Org, with no separate per-seat tool to buy.
Do Wiki Spaces have Notion-style databases?
Yes — they are live. Create a database inside a space, standalone or embedded in a page, with fifteen column types (including select, status, person, formula, rollup, and lookup) and six views: table, board, calendar, gallery, list, and timeline. Each view keeps its own filters, sorting, and grouping.
Can a database row link to a real project or funder?
Yes, and this is the main difference from a standalone database tool. A relation column can point at another database or at live platform records — projects, milestones, evidence, funders, and members. Rollup columns aggregate across those relations (sum, average, count, earliest, latest), so a grant pipeline or activity tracker reflects the actual work rather than a copy that drifts.
Can I move my existing Notion workspace over?
Yes. Paste your own Notion integration token and migrate either an entire Notion space or hand-picked databases — typed columns, select colors, and relations carry over, and supported Notion formulas become live formula columns. The token is used for that request only and is never stored. Some things do not migrate: Notion views, rollup and lookup cell values, embeds, and very long page bodies. CSV and Excel import are available too.
Do Wiki Spaces work in the desktop app?
Yes. Wiki Spaces and databases run in the browser and in the desktop app for macOS, Windows, and Linux — the same editor and the same databases, not a reduced version. The mobile app is not yet at parity.
Can I export a database for funder reporting?
Databases built from the IATI templates export as IATI 2.03 XML. The export is IATI-aligned — a subset shaped for the standard — so validate it before submitting to a funder or registry rather than treating it as certified output.
Where do Wiki Spaces live — personal, organization, or workspace?
All three. Your personal wiki space comes with the Solo plan. Organization spaces (shared team knowledge) and per-workspace spaces (project documentation) come with the Org plan, so the same editor scales from one individual to a multi-partner consortium.
Can I share a space publicly?
Yes. Generate a read-only public link for a single page or an entire space and share it with partners, funders, or the public — no account required to view. Links are revocable at any time.
Can I recover a page I deleted or changed by mistake?
Yes. Every page keeps a version history you can review and restore from, and deleted pages go to a recoverable trash. Editing freely is safe — nothing is lost to an accidental change.
Can a wiki space connect to a workspace project?
Yes. Workspace spaces document a specific project, and you can embed workspace content inside pages to keep documentation and project state in sync as the collaboration moves.